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Microsoft Office Communicator 2007 Getting Started Guide | 41

Chapter 8: Getting Started with Unified

Communications Conferencing

With Office Communicator 2007, you can easily start a conference from a one-to-one IM session. You

can also seamlessly add communication modes to conference sessions, including phone, video, and

even full Web conferencing and data sharing with Live Meeting.

The conferencing capabilities described in Part 3, Conferencing and Collaboration, require you to have

conferencing capabilities enabled in your organization. If you are not sure whether conferencing

capabilities are enabled, contact your system administrator. Also, before you start using

Communicator’s conferencing capabilities, make sure you have the required hardware and software

installed, as covered in the ―Automatic Set Up of Audio and Video‖ section later in this chapter.

When to Use Communicator and When to Use Live Meeting

Microsoft Unified Communications offers a variety of possibilities for conducting conferences. For

example, for everyday informal communications, you can conduct conferences with your closest co-

workers using Office Communicator 2007. For more formal presentations that require you to present

Web slides, or that require application sharing, you can schedule a more formal Live Meeting

conference. Table 8.1 below helps you decide which conferencing method to use.

Table 8.1 Conferencing scenarios and recommended methods

If you need to:

Use this method of conferencing

Conduct unscheduled multi-party

conferences – for example, you need to

make a quick decision among co-

workers

Use the conferencing capabilities of Office Communicator. See

Chapter 9, ―Conferencing with Communicator.‖

Make an unscheduled conference call

Use Office Communicator. See Chapter 9, ―Conferencing with

Communicator.‖

Present slides, share web pages, or

perform desktop or application sharing

during an unscheduled conference call

Use Office Communicator to start the conference and escalate to a

Live Meeting Conference, if required. See Chapter 10, ―Move

Seamlessly Between Communication Modes.‖

Schedule a conference call to get on

everyone’s calendar

Use the Conferencing Add-in for Microsoft Office Outlook. See Chapter

11, ―Schedule a Communicator or a Live Meeting Conference. ―

Schedule a Web conference where you

present Slides, Share Web Pages, or

Perform Desktop or Application Sharing

Use the Conferencing Add-in for Microsoft Office Outlook. See Chapter

11, ―Schedule a Communicator or a Live Meeting Conference.‖

Automatic Set Up of Audio and Video

For audio (phone) conferencing you will need a headset; or a speaker and microphone; or a USB audio

device connected to your computer. For audio\video conferencing, you will need a webcam connected

to your computer to initiate an audio\video call. You can, however, participate in an audio\video

conference and view other’s participant’s video stream without actually having a webcam.

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